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Senior Executive Assistant

Date: Apr 30, 2021

Location: Columbus, OH, US, 43085

Company: Worthington Industries, Inc

Summary

The Senior Executive Assistant is responsible for performing high-level, confidential administrative duties for senior leaders in an accurate and timely manner. This role will take on a wide variety of tasks and responsibilities. This position will perform special projects for multiple senior level leaders with limited direction. The ideal candidate will have a strong attention to detail and be able to work independently and multi-task in an ever changing environment. 

 

Responsibilities

 

  • Complete a broad variety of administrative tasks for the executive team including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes complex and/or confidential; arranging complex and detailed travel plans (domestic & international), itineraries and agendas within budget
  • Research, prioritize and follow-up on incoming issues and concerns to the executive team, including those of a sensitive or confidential nature. Determine appropriate course of action, referral or response.
  • Proactively manages and prioritizes incoming and outgoing company communications to the team. This includes providing a bridge for smooth communication between the executive team and internal teams; demonstrating leadership to maintain credibility, trust and support
  • Work closely and effectively with the executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Excellent interpersonal skills with the ability to build internal and external relationships crucial to the success of the organization
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
  • Take ownership of team and leadership meeting agendas, including keeping the meetings on track and on time. Take meeting minutes, and ensure that action items are documented and that people are held accountable for them
  • Excellent time management skills which include proactively planning ahead both personally and for executives
  • Proven ability in process management (become an expert on the company’s back office processes, including on-boarding and off-boarding employees)
  • Plan events and workshops for internal and external participants, including managing attendee availability, location identification and setup, catering and overall event budget

 

Desired Experience

 

 

◾Highly organized with strong attention to detail
◾Self-starter who works effectively under pressure and with time constraints
◾Adaptable to readily changing priorities with the ability to provide a quick turnaround of unanticipated requests
◾Ability to influence without authority and to hold people accountable
◾Exceptional listening and collaboration skills
◾Excellent oral and written communication skills with a high degree of accuracy and attention to detail
◾Ability to exercise extreme confidentiality, discretion and diplomacy in working with all levels of employees and with corporate information.
◾Strong business understanding and judgment
◾Competent at resolving complex problems, with strong analytical skills and proficiency in research techniques
◾Naturally proactive and always three steps ahead
◾Ability to learn quickly and take on new responsibilities; flexible in taking on new tasks/projects
◾Works collaboratively with other administrative assistants throughout the company
◾Strong proficiency in Office 365 Suite, specifically PowerPoint, and experience in high volume calendar management using Microsoft Outlook
◾Ability to work efficiently in an open office environment

Education

High School Diploma or equivalent

 

Company Information

We are dedicated to the belief that people are our most important asset. In filling job openings every effort is expended to find candidates within Worthington, its divisions or subsidiaries. Employee development, opportunity to grow and continuing to evolve both as an employee and as a company are instrumental to our success. We encourage employees to inquire about open positions and apply to those that help further their career goals.  

Worthington Industries Inc., and its subsidiaries, is an equal employment opportunity employer. Qualified applicants are considered regardless of race, color, religion, age, national origin, sex, disability or veteran’s status.

 


Nearest Major Market: Columbus
Nearest Secondary Market: Dublin

Job Segment: Administrative Assistant, Secretary, Executive Assistant, Administrative